CHI 2009 Workshops FAQ

This page is the FAQ and late-breaking information source for the CHI 2009 Workshops Program.

1. Q: What do I need to submit to participate in a workshop?
   A: Each workshop has its own requirements for participation, but generally it is a 4-6 page position paper (or early draft of a research report) on the workshop topic. Please check the individual workshops' CFPs and websites for details on submissions.


2. Q: When is the deadline and where do I send my submission?
   A: The deadline for most workshops is October 23, but some workshops have earlier or later deadlines. Please send the submission to the workshop organizers directly.


3. Q: What will workshop attendees need to register for?
   A: They will need to register for the workshop and for at least one day of the main conference.


4. Q: How do workshop attendees register?
   A: There is a registration code you have to fill in on the registration form when you register for the workshop. Your workshop's organizer will have it, and should send it to you once the registration period begins. If you do not get one, contact your workshop's organizer.


5. Q: How much will registration for these things cost?
   A: The estimated cost for Workshop fees for participants will be approximately $175 for a one-day workshop and $250 for a two-day workshop.


6. Q: Is CHI providing lunch?
   A: No, CHI is not providing lunch. Sometimes, however, workshop organizers of particular workshops make group reservations at a nearby restaurant, so that everyone can stay together. If such arrangements are desired, it is up to the organizers of each workshop to make them. There are a number of restaurants and a food court within a few blocks of the conference location. Student volunteers will be available during the workshop days to help organizers identify restaurants.


7. Q: When/how do we check in and get our badges?
   A: Workshop participants should check in at the conference registration desk to pick up their name badge and conference materials prior to attending their workshop. Registration days/times will be announced closer to the conference dates. There will be people at the doors of the rooms checking to make sure that everyone entering has a badge.


8. Q: What is the daily schedule for workshops?
   A: TBD. As soon as it is available, we will provide here a schedule of lunch and coffee breaks. If prior years are a good indication, workshop attendees should take their coffee break at the appointed times, otherwise the coffee may run out.


9. Q: How can I find out about all the other things -- location of coffee shop, taxi information, social program, where I can get internet access, etc.?
   A: The Final Program will answer all of these things, and will be available closer to the conference date.


10. Q: Where should I go when I arrive?
    A: Once you arrive at CHI for your workshop, here's what to do:
    • 1) Check in at the CHI 2009 registration desk. Location and open times TBD.
    
    
    • 2) Go to the room for your workshop. Room assignments TBD.

1. Q: How many organizers can run a workshop?
   A: There is no limit, but only two organizers will receive free workshop registration.


2. Q: What A/V support will be present at the workshops?
   A: Details are to be determined, but at best, there will be an internet connection and a projector. CHI will not be providing computers.


3. Q: What office supplies will be provided for workshops?
   A: You are responsible for purchasing your own office supplies and providing receipts for reimbursement. CHI will reimburse each workshop up to $50 for office supplies. To be reimbursed, turn in receipts to the workshop organizers on the day of your workshop (you will need receipts to get reimbursed).


4. Q: Will there be wireless available?
   A: TBD.


5. Q: When/where do we prepare and deliver our workshop's final summary poster?
   A: Poster display area is still TBD. Poster boards for the workshops will be available beginning on Saturday morning, so that your poster can be displayed (all at once or incrementally) anytime during the weekend. So, whenever you and your participants want to, you can add materials to your poster-in-progress. By the time your workshop is over, your poster needs to be finished.


6. Q: What is a workshop's final summary poster?
   A: Organizers will be expected to produce a poster summarizing the results of the workshop for the conference reception/poster session. The summary poster is a way for you to communicate some of the results of your workshop to the larger audience of CHI attendees. Typically these are built during the workshop by collecting from notes, pictures, sketches, summary bullet points, working flip charts, etc.


7. Q: Do we need to bring materials to create our workshop's final summary poster?
   A: Workshop organizers are responsible for providing all their own office supplies and materials for use during the workshop, including those they need to create a final summary poster. CHI will reimburse each workshop up to $50 for office supplies. To be reimbursed, turn in receipts to the workshop organizers on the day of your workshop (you will need receipts to get reimbursed).


8. Q: How should the workshop proposal materials be formatted for submission?
   A: All workshop proposal materials should be submitted in a single file comprising four parts, each starting on its own new page: (1) cover sheet, (2) proposal, (3) extended abstract, (4) call for participation. Of the four parts of the proposal, only the extended abstract and proposal portions need to be in the CHI Extended Abstract format. The cover sheet and call for participation can be in a format the workshop organizers prefer.